Privacy Policy

Last updated: 4 October 2026

Tamils Representative Council ("TRC", "we", "us" or "our") respects your privacy and is committed to protecting the personal information you provide to us through our website and services.

1. Information We Collect

When you use our website, register as a member, submit a form, contact us, register for an event, volunteer, or use other services provided through the website, we may collect information such as:

Your name
Email address
Telephone or mobile number
Postal or residential address
Membership and registration information
Information you voluntarily provide through forms or enquiries
Other information reasonably necessary to provide our services

2. How We Use Your Information

We may collect, use and disclose your personal information for purposes including:

Processing and managing TRC membership applications and accounts
Communicating with members and website users
Responding to enquiries and requests
Managing event registrations and bookings
Providing community programmes, services and activities
Sending important membership or service-related communications
Maintaining and improving our website and services
Complying with applicable legal and regulatory requirements

3. Email Communications

When you submit a registration, membership application, enquiry or other form through our website, we may use your provided information to send you transactional or service-related emails.

Our website uses Google Workspace and Gmail services to send certain website emails. These emails may be sent through our authorised email account, info@trc.org.sg.

The website does not store or receive the password of the Google Workspace account used for sending these emails.

4. Disclosure of Personal Information

We do not sell your personal information. We may disclose information to service providers or technology providers where reasonably necessary to operate our website, provide our services, communicate with you, or comply with legal obligations.

Where third-party services are used, we take reasonable steps to ensure that personal information is handled appropriately.

5. Protection of Personal Information

We take reasonable measures to protect personal information against unauthorised access, collection, use, disclosure, copying, modification, loss or similar risks.

6. Cookies and Website Usage

Our website may use cookies and similar technologies to provide website functionality, improve user experience, understand website usage and support security.

7. Access and Correction

You may contact us if you would like to request access to or correction of personal information that we hold about you, subject to applicable laws and reasonable verification requirements.

8. Retention of Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, to provide our services, maintain appropriate records, or comply with applicable legal and regulatory requirements.

9. Third-Party Websites

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of third-party websites. We encourage you to review their privacy policies before providing personal information.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any updated version will be published on this page with the revised effective date.

11. Contact Us

If you have questions about this Privacy Policy or how TRC handles personal information, please contact us:

Tamils Representative Council
546A Serangoon Road
Singapore 218168
Email: info@trc.org.sg